| Name |
| 1. |
The name of the Club shall be "The Boomerang Ski Club (Incorporated)".
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| Objects |
| 2. |
The objects of the Club are:
- To provide and procure facilities and accommodation for tourists, trampers,
Alpine Sports, Tramping and Touring in New Zealand.
- The encouragement of amateur skiing, mountaineering, exploration, alpine
sports, tramping and touring in New Zealand.
- The protection of native flora and fauna and the natural features of scenery
of the country and the encouragement of interest in such matters.
- The encouragement of social intercourse between members and the promotion of
good fellowship with members of kindred clubs in this and other
countries.
- To acquire the freehold of or take a lease or licence or as a tenant for a
term or hire any real or personal property for the purpose of the Club and to
dispose of property no longer required.
- To empower the Committee to expend the funds of the Club in or about the
attainment of any of the foregoing objects.
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| Constitution |
| 3. |
The Club shall consist of Ordinary Members, Life Members,
Veteran Members, Honorary Members, Associate Members, Pre-Paid Members,
Non-Active Members and Junior Members.
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| Membership |
| 4. |
- The election of members (other than Life Members) shall be vested in the Committee.
- Any person who is of known good character and interested in the objects of the Club shall be eligible
for membership, but subject to the right of the Committee to impose a limit to the number of members if
they shall deem it necessary, to impose any conditions to be fulfilled with respect to any membership and
to reject any candidate if they think fit.
- Every candidate for election as an Ordinary Member shall be nominated in the manner and on the form
prescribed by the Committee and shall be proposed by one and seconded by another financial member of the
Club both of whom shall have personal knowledge of the candidate, and may be elected at any duly convened
meeting of the Committee by the votes of two-thirds of those members of the Committee present. A nomination
fee as fixed by the Committee from time to time must accompany each application for membership and the balance
of subscriptions and such entrance fees as are fixed by the Committee are payable one calendar month from
election. "Financial" means not more than three months in arrear with his or her subscription.
- The Secretary shall forthwith send to any candidate elected as an Ordinary Member written notice of election
together with a copy of the Constitution and other Rules of the Club.
- The Secretary shall forthwith send to any candidate not accepted or elected written notice to that effect,
together with the nomination fee.
- No person shall be deemed to have become an Ordinary Member before his proper entrance fee and subscription
have been paid.
- Junior Membership shall be available to children, of financial members, between the ages of four and eighteen
years. Junior Members must be accompanied in the Lodge by a parent or a responsible person with the authority of
the parent of the said Junior Member, such authority to be communicated to the person in charge of the Lodge.
Junior Members shall pay half subscription until the age of eighteen years when full subscription shall be
payable, together with the entrance fee.
- Non-Active Membership shall be available at the Committee’s discretion to Ordinary Members who have been
full members for the preceding two years. In booking preference they shall rank after other classes of members
but before guests and shall pay such fees for Lodge accommodation as shall be set for guests. The annual
subscription payable by a duly accepted Non-Active Member shall be one third (1/3) of the subscription and
other charges set for Ordinary Members. In the event of a Non-Active Member wishing to regain his or her status
as an Ordinary Member he or she shall on written application to the Secretary be reinstated as an Ordinary Member
at the first available vacancy and be immediately liable for the full subscription and for any transfer fee decided
upon by the Committee, such transfer fee not to exceed fifty per cent (50%) of the entrance fee set for a new member.
Unless otherwise specifically stated in this clause Non-Active Members shall have identical rights and privileges to
those of an Ordinary Member.
- At the discretion of the Committee, Veteran Membership shall be available to members of not less than 25 years’
standing and who have attained the age of 60 years. A Veteran Member shall be entitled to all the privileges of
Ordinary Membership, but shall pay fifty percent (50%) of the same sbscription as is fixed for an Ordinary Member.
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| Associate Membership |
| 5. |
Overseas visitors of known good character, shall be eligible for an Associate membership
for a period not exceeding 12 months at a subscription to be fixed by the Committee. An Investigation
Committee shall be formed by the General Committee for the purpose of investigating applications for
Associate Membership and a report on such application presented to the General Committee.
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| Life Membership |
| 6. |
On the recommendation of the Committee any person who has rendered special service
to the Club or to the furtherance of its objects may be elected a Life Member at any general meeting
of the Club and shall thereafter be entitled to all the privileges of membership without paying the
annual subscription or entrance fee. A two-thirds majority of those present and voting by ballot shall
be necessary for such election.
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| Pre-Paid Membership |
| 7. |
For the purposes of financing any capital expenditure programme, the
Committee may provide for Pre-Paid Membership. Such membership could be made available
to members upon application and payment on such compounded subscriptions basis as the
Committee may decide. Pre-paid Members shall be entitled to all the privileges of Ordinary
Membership without payment of further subscription for such period or periods not exceeding
fifteen years from the date of election and to such other privileges as the Committee
may from time to time establish.
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| Honorary Membership |
| 8. |
By a unanimous vote of those present at a duly convened meeting, the Committee
shall have power to elect Honorary Members of the Club for a term not exceeding ten years. Honorary
Members shall pay neither entrance fee nor subscriptions. They shall be entitled to the same privileges
of membership as Non-Active members, except that they shall not be qualified to vote at any general
meeting of the Club and shall not be qualified to serve on the Committee.
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| Entrance Fees & Subscription |
| 9. |
The Committee shall impose such Application and Entrance Fees as it may
from time to time establish. There shall be payable, on the first day of every financial
year by persons who are then Ordinary Members and on election by persons who become
Ordinary Members before 31 August of such a year, such subscription for that financial
year as has been resolved by the previous Annual General Meeting. An Ordinary Member
elected after 31 August but before the last day of February in the financial year shall
on election pay such proportion of the subscription the Member would have paid if elected
before 31 August, as the Committee decides is appropriate. |
| 10. |
Any Member who is three months in arrears with his or her subscription may
be deemed to have forfeited his or her claim to membership, at the discretion of the Committee.
Such person’s name may be removed from the Register of Members by order of the Committee, but
he or she may nevertheless continue to be liable to pay the arrears of subscription due at the
time of such removal. The Committee may at any time restore such person to membership on such
terms as it decides to be appropriate.
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| Resgination of Members |
| 11. |
Any Member may resign from membership by giving the Secretary notice in writing
to that effect but such Member may remain liable for his or her subscription for the current financial
year, at the discretion of the Committee.
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| Expulsion of members |
| 12. |
The Committee may expel from membership any member wilfully disobeying any of these
rules or any by-law, regulation or decision lawfully made by the Committee or guilty of any conduct
rendering the member in their opinion unfit to be a member of the Club, provided that before expelling
the member, the Committee shall call upon the member for an explanation of his or her conduct and shall
hear what the member or other persons invited by the Committee may wish to urge in his or her defence.
The decision of the Committee shall be final. |
| 13. |
Every person having ceased to be a member of the Club whether by retirement, expulsion
or death or by removal of his or her name from the Register of Members under Rule 10 hereof shall forfeit
ipso facto all right to or claim upon the Club or its property which he or she might have by reason
of his or her membership.
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| Patron, Auditor, Officers & Committee |
| 14. |
The Club shall have a Patron, Auditor or Auditors and a Committee comprising
the following Officers and Members: President, Vice-President, Club Captain, Secretary, Treasurer,
Lodge Officer and not more than five other members. Every Officer and other Member of the Committee
shall be a member of the Club. The Committee shall manage the affairs of the Club in accordance with
the Rules of this Constitution and with any decisions validly made by the Committee and by General
Meetings of the Club.
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| Election of Patron, Auditor, Officers & Committee |
| 15. |
The Patron, Auditor, Officers of the Club and other members of the Committee
(hereinafter referred to as General Committee) shall be elected or appointed annually in the
manner hereinafter set out and shall assume office as from the close of the Annual General Meeting.
- Candidates must be members of the Club and must be nominated in writing signed by two members
and the candidate and deposited with the Secretary or posted so as to reach him not later than
fourteen days prior to the advertised time of the Annual Meeting, provided that candidates for
the position of Patron or Auditor need not be members or sign any nomination form.
- If the candidates duly nominated and eligible to fill the respective offices or positions do not
exceed the required number they shall be deemed duly elected. If the number of candidates is less
than the required number the vacancies shall be filled by nomination at the Annual General Meeting,
and if a vote should then become necessary, it shall be taken by ballot.
- If the candidates duly nominated and eligible for any office or position exceed the number required,
such office shall be filled at the Annual General Meeting by vote of the members, such vote to be taken
by ballot and, where applicable, by postal vote in accordance with clause (e) hereunder.
- Any member, upon making written application to the Secretary not less than two weeks prior to
the advertised time of the Annual General Meeting shall be entitled to a postal vote in lieu of voting
by ballot at that meeting. The Secretary shall forthwith upon receipt of such application post to the
member concerned at the address of such, containing in alphabetical order of surnames, a list of all
such candidates and also directions as to voting. Any member who satisfies the Secretary that he
has not received or has lost or spoiled his voting paper shall be entitled to receive a voting paper
and complete same in the manner hereinafter provided at any time prior to the closing of the vote.
- Where a ballot for any office becomes necessary at the Annual General Meeting, the names of all
candidates for such office shall be prominently displayed in alphabetical order before the meeting.
- The voter, whether voting by postal vote or by ballot at the meeting must vote for not more than the
number of candidates for which there are vacancies.
- In the case of postal votes, the voting paper must be enclosed in a sealed envelope marked “Voting
Paper” with the name of the voter signed on the inside of the flap of the envelope, and posted so as to
reach the office of the Secretary not later than one calendar week before the advertised time of the Annual
General Meeting.
- Financial Members only may vote.
- The Chairman of the Annual General Meeting shall appoint not less than two scrutineers, being members of
the Club present at the Annual General Meeting who are not candidates for office.
- Postal votes shall be held unopened by the Secretary until the time of the Annual General Meeting at
which time they shall be handed to the Scrutineers with a list of members who have had sent to them, in
accordance with Clause (e) of this Rule, postal voting papers, and who are entitled to vote in this manner,
and shall ensure that no member whose name is recorded thereon votes in person at the Annual General Meeting.
Voting papers completed by those present at the meeting shall also be handed to the Scrutineers for counting.
The Scrutineers shall remove all postal voting papers from the envelopes in the presence of the Secretary and
mix them together with voting papers completed at the Annual General Meeting, before counting. All voting papers
shall thereafter be retained by the Secretary for at least two calendar months after the Annual General Meeting.
- On completion of the count, the scrutineers present shall sign and hand to the Chairman of the meeting a
certificate showing the number of valid votes cast for each candidate, and the Chairman shall declare the result
to the Meeting. If by reason of any equality of votes given for two or more candidates the election is not complete,
the Chairman shall decide by lot in such manner as he may determine, which of such candidates shall be elected and
thereby complete the election.
- The dates hereby fixed for the closing of nominations or voting may be changed by the Committee in which case
it shall give due notice thereof to members.
- Any member may be nominated both as an Officer and a General Committeeman but may hold only one position. The
positions shall for the purpose of this clause rank as follows: President, Vice President, Secretary, Treasurer,
General Committeeman. If a candidate is elected as an Officer his nomination for any lower office or position shall
automatically lapse.
- The existing Officers and General Committeeman shall be eligible for re-election and shall retain office until
their successors are appointed.
- Any casual vacancy in the Committee or in the position of Patron or Auditor may be filled by the Committee,
which may make provision for any matter relating to the election or appointment of Patron, Auditor, Officers,
and a General Committeeman not covered by the preceding rules and decide any question arising thereunder.
- The Auditor shall not be a member of Committee.
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| 16. |
The Committee may set up sub-committees whether of members of the Club or not wherever deemed
expedient for the purpose of more effectually carrying out the objects of the Club. |
| 17. |
At any meeting of the Committee 4 shall constitute a quorum. The Senior Officer present at a
Committee meeting shall be Chairman thereof. The Chairman shall have a deliberate and casting vote. |
| 18. |
Any member of the Committee failing to attend three duly convened consecutive meetings of
the Committee without having obtained leave of absence shall, at the discretion of the Committee, cease to be
a member thereof, and in that case shall cease to hold any office in the Club. This rule shall not apply to
Committee members resident more than 20 miles from the place of meeting or the Committee. |
| 19. |
The Committee shall meet as often as may be considered necessary and may make, repeal and
amend such regulations as they may from time to time consider necessary or convenient for the wellbeing of
the Club, which regulations, repeals and amendments shall have effect until otherwise determined by the
Committee or at a General Meeting, provided that no such regulations shall be inconsistent with these rules.
The Committee in addition to all other powers shall have the control of the finances and assets of the Club
and all such administrative power/s as may be necessary for properly carrying out the objects of the Club in
accordance with these rules. The Secretary shall give fourteen days notice of any meeting. |
| 20. |
No new rule shall be made, nor any of these rules as hereinafter provided shall be made,
rescinded or altered unless passed by vote at a General Meeting. Notice of any suggested new rule, rescission
or alteration must be given to the Secretary in writing not less than four weeks before the advertised time of
the General Meeting. Such notice of motion must be circularised to all members not less than two weeks prior to
the General Meeting. |
| 21. |
General Meetings shall be convened by the Secretary or President after receipt by him or
her of a request signed by not less than 10 financial members of the Club and stating the purpose of such
meeting. Voting at the Annual or any General Meeting shall be by show of hands but if two or more members
request a ballot on any question the same shall be held without debate. Fifteen financial members shall form
a quorum at any General Meeting. Notice of any General Meeting shall be sent to all members not less than two
weeks prior to the time of such Meeting. A notice for an Annual General Meeting should be accompanied by a
copy of the Annual Report, including Annual Accounts, relating to the financial year to which the Meeting relates. |
| 22. |
A General Meeting of the Club shall be held once in each calendar year at such time (not
being more than fifteen months after the holding of the preceding General Meeting) and place as the Executive
Committee may determine. The above mentioned General Meetings shall be called Annual General Meetings. All other
General Meetings shall be called Special General Meetings.
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| Common Seal |
| 23. |
The Common Seal of the Club shall be kept by the Secretary and shall not be
affixed to any document, instrument, deed, or other thing unless a resolution is passed by the
Committee. Such seal shall be affixed in the presence of two members of the Committee, at least
one of whom shall be an Officer and such members aforesaid shall sign such document, instrument,
deed or other thing as witness to such execution.
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| Finance |
| 24. |
The funds of the Club shall be deposited or invested in such manner as the
Committee directs provided that the Committee shall create no deposit or bank account containing
such funds which can be drawn upon without the signature of one officer plus one other officer
or member of the committee such signatories to be duly appointed by resolution of the Committee.
The financial year of the Club shall end on the last day in January in each year to which day the
accounts shall be balanced.
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| Borrowing Powers |
| 25. |
The Committee shall have the power to borrow such amounts and on such terms
as it thinks fit and to give as security for the repayment of sums borrowed and interest
thereon, such security as the Committee thinks fit.
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| Winding Up |
| 26. |
Upon the winding up of the Club its property shall be disposed of in accordance
with the directions given by any General Meeting of the Club and failing such directions the
property of the Club shall be vested in the Tongariro National Park Board in trust for the
improvement of tracks and amenities in the Tongariro National Park.
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| Interpretation |
| 27. |
All matters not otherwise specifically provided for in these rules shall be
decided by the Committee or by the Club in General Meeting. Anything which, in terms of the
rules of this Constitution may be decided or done by the Committee, may also be decided or done
by the Club in a validly constituted General Meeting. In the case of any dispute as to the
interpretations of these rules, the Club in a validly constituted General Meeting shall be the
sole authority and its decision shall be final.
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